The University of Tulsa
Graduate Student Association
We, the students of The University of Tulsa Graduate School, in order to form a representative student government, establish a forum for student views and ideas, ensure the individual rights of students, provide for professional growth and academic excellence, promote the cultural, social and physical welfare, and to secure the highest standards of ethical conduct for ourselves and our professions, do ordain and establish this Constitution for The University of Tulsa Graduate Student Association.
Article I. Membership
Section 1. All students enrolled in the Graduate School shall be members of The University of Tulsa Graduate Student Association (GSA).
Section 2. The GSA shall lay and collect dues from the members of the GSA following a majority vote by the members of GSA.
Article II. Executive Branch
Section 1. The Executive Committee shall be composed of the President, Vice President, Treasurer, Secretary, and Event Coordinator. Members of the Executive Committee shall be enrolled for one full academic year during their term of office. Members of the Executive Committee must be students in good standing, as defined by the Graduate School, when elected and maintain this status throughout their term of office. Academic standing will be verified by the Dean of the Graduate School. The Dean will inform the Executive Committee of problems related to eligibility due to academic standing.
Section 2. A member of the Executive Committee shall attend meetings of the Senate. The Executive Committee shall have the collective responsibility and power to provide executive direction for the GSA. The Executive Committee is empowered to act in emergency situations, and during normal planning of approved events, provided a full report is subsequently made to the Senate. Any actions taken during emergency situations must be approved by the Dean of the Graduate School.
Section 3. In case of removal or recall of the President from office, or death, resignation, or inability to discharge the powers and duties of office, the line of succession shall first be to the Vice President. If the Vice President is unable to assume the presidency, the powers then go to the Secretary, then to the Treasurer, then to the Event Coordinator. If the Event Coordinator is unable to assume the presidency, then a special election shall be conducted within two weeks. The position shall be filled with a simple majority vote.
Section 4. Any vacancy of the Executive Committee, with the exception of the President, shall be filled by appointment of the President with the advice and approval of a simple majority of the Senate.
Section 5. Impeachment and Removal.
- Impeachment and Removal. Any member of the Executive Branch may be removed from office for neglect of defined duties and responsibilities by a two-thirds (2/3) vote of the Senate after an impeachment hearing.
- Automatic Removal. Any member of the Executive Branch shall be automatically removed from office for failure to maintain academic good standing as defined by the Graduate School, as outlined in Article 2, Section 1.
Section 6. Duties of the Officers
- All executive officers shall serve as ex-officio non-voting officers of GSA Senate and committees.
- The President shall make all appointments with the advice and approval of the Senate; remove from office any appointee within the Executive Branch by filing a written document with the Secretary outlining the reasoning for the removal from office and by gaining the approval of the GSA Senate; prepare and submit an annual budget to the Senate for approval; veto or approve bills, regulations, or legislation; including By-laws, passed by the Senate; act as the official representative of the GSA; preside over Executive Committee meetings; sit as a voting member on the Graduate Council; and to perform other functions necessary to further the aims of the GSA.
- Vice President. The Vice President shall assist the President and act in the absence of the President. The Vice President shall oversee administrative committees of the GSA including making appointments to committees, and supervising activities. The Vice President shall sit as the Speaker over the GSA Senate.
- The Secretary shall serve as the clerk of the Executive Committee and GSA Senate. The Secretary shall assist in the election process by submitting an election calendar to the President and making announcements for the election as outlined in the election laws.
- The Treasurer shall be responsible for the oversight and disbursement of GSA funds, shall assist the President in preparing the budget, and shall gain the approval of the Senate and Executive Committee prior to any disbursement from non-budgeted funds. The Treasurer shall maintain all GSA financial records and provide oral and written reports concerning the status of the treasury the Senate and Executive Committee.
- Event Coordinator. The Event Coordinator shall be responsible for the oversight of all GSA sponsored events. The Event Coordinator is tasked with deciding the manpower needed for an event, and dispersing responsibilities to other Executive Committee members or Senate members as needed.
Article III. Legislative Branch
Section 1. All legislative powers granted herein shall be vested in the GSA Senate. The Senate shall consist of graduate student representatives elected by each graduate department including Petroleum Engineering, Electrical Engineering, Mechanical Engineering, Chemical Engineering, Engineering Physics, Physics, Chemistry, Biology, Biochemistry, Geosciences, Computer Science, Applied Math, Speech Pathology, Business, Industrial Organizational Psychology, Clinical Psychology, English, Anthropology, Art, Education, and History. Vice President shall define the departments and changes shall be voted on by the Senate.
Section 2. The Senate shall set dues for the GSA members, to establish rules and procedures, to enact By-laws to this Constitution, to approve or reject all Presidential appointments, to override presidential vetoes by a two-thirds (2/3) vote, to approve an annual GSA budget, to establish committees of the Senate, and to make all resolutions which shall be necessary.
Section 3. Officers of the Senate shall be the Speaker (Vice President of the Executive Committee) and the Secretary (from the Executive Committee).
Section 4. A quorum of members of the Senate shall not be necessary to conduct a meeting of the Senate, but a quorum must be present to pass any legislation. A quorum shall consist of half plus one of the members of the Senate.
Section 5. Members of the Senate shall each have one (1) vote in meetings of the Senate. Passage of proposed legislation shall require a simple majority of the members present. Only in the event of a tie shall the Speaker cast a vote.
Section 6. Election and Term.
- Graduate Student Senate elections shall be held during the fall semester, and prior to the third full week of classes.
- Election to the Senate and other Executive offices shall require a plurality vote of those members. Each degree program shall receive two (2) delegates to the Senate.
- GSA Senators shall serve from the time of installation until the installation of a newly elected senator for the seat. If the seat is not filled by the close of the election, it shall be declared vacant.
- The Vice President may appoint members of GSA to vacant seats, subject to Senate approval by a majority vote.
Section 7. Impeachment and Removal.
- Impeachment and Removal. Any member of the Legislative Branch may be removed from office for gross malfeasance and misfeasance by a two-thirds (2/3) vote of the Senate after an impeachment hearing.
- Automatic Removal. Any member of the Legislative Branch shall be automatically removed from office for failure to maintain academic good standing as defined by the Graduate School as defined by the Graduate School, as outlined in Article 2, Section 1.
Section 8. Members of the Senate shall:
- Attend meetings of the Senate;
- Have the power to draft legislation in the form of bills, recommendations and resolutions;
- Hold no executive office in the organizational body of The University of Tulsa Graduate Student Association.
Article IV. Judicial Branch
Section 1. The judicial power of the GSA shall be vested in the Dean of the Graduate School and Graduate Council. Small matters (i.e. changes to senate standing rules) may be brought before the Senate for removal/passage of legislation.
Section 2. All graduate students and graduate student organizations shall be subject to this Constitution and the legislation of GSA, which shall be made in pursuance thereof.
Article V. Amendments
Section 1. Procedure
- The members of the Senate may propose amendments to this Constitution to the Senate. The members of GSA may propose amendments to this Constitution by submitting a petition to the President. When this procedure is followed, the President must submit the petition to GSA Senate.
- The Senate, within two (2) weeks, shall vote on amendments to this Constitution. When two-thirds (2/3) of the members of Senate deem it necessary, amendments shall be voted on by the members of GSA according to Article V, Section 2.
- The Senate may call a Constitution Convention when three-fourths (3/4) of the members deem it necessary.
Section 2. Once an amendment has been properly proposed, the President must call an election within twenty (20) school days if a regular election is not to be held within this period. For an amendment to be given effect, two-thirds (2/3) of the members of GSA voting in a regular or special election must vote in the affirmative.
Article VI. Ratification
Section 1. This Constitution shall have full force and effect upon approval by two-thirds (2/3) vote of the graduate student body voting in a regular or special election.
Section 2. All legislation passed prior to the adoption of this Constitution and not in conflict with any of its provisions shall continue in effect.
Section 3. All officers and delegates serving when this Constitution is ratified shall continue to serve in their respective capacity until such time as their term expires. All vacancies shall be filled according to provisions of this Constitution.
Amendment 1. Election Commissioner
The special, elected position of Election Commissioner shall henceforth be added to the Graduate Student Association. This is not a new position within the Executive Committee, but rather a position, chosen from and by the graduate student body, that liaises directly with the Graduate School for the sole purpose of managing the fair and objective election of the members of the Senate and the Executive Committee. The Election Commissioner will only be active during the election process, having no other responsibilities or involvement with any of the branches of GSA. They will determine a timeline for elections; compile a list of approved candidates provided by the Graduate School; work with IT/Portal to ensure a fair voting platform; work with the Graduate School in tallying the votes; release the election results within a timely manner to the graduate study body; and communicate with members of GSA if and where necessary to ensure the process runs smoothly and all parties are kept up to date on elections and results.
Updated March 11, 2018